Newsletter Dec. 30, 2018

December 30, 2018

Quail Hollow neighbors and property owners,

You are reminded that dues for 2019 have been set at $780/year.  You may pay

  • the full amount by Jan. 15, or
  • semiannual payments of $390 by Jan. 15 and July 15, or
  • quarterly payments of $195 by Jan. 15, April 15, July 15, and Oct. 15, or
  • monthly payments of $65 by the 15th of each month.

A penalty of 2% of the outstanding principal amount is applied to delinquent accounts.

The convenience of online banking now makes it easy to set up automatic dues payments.  Please call me at 571-1470 for QHPOA’s routing and account numbers.  For security reasons, I will not give out this information by email or regular mail – you must call me.  Of course, we still accept cash, checks, money orders and Venmo.

Two new policies have taken effect this year.  They are:

Clubhouse Cleaning Policy

The Quail Hollow Clubhouse is the property of the Quail Hollow Property Owners Association and is reserved for the exclusive use of the residents and property owners of Quail Hollow.

In order to hold costs and dues to a minimum, the Association does not employ a cleaning service.  Rather, users of the clubhouse agree that they will clean the clubhouse after use, leaving it in as good or better condition than they found it.  This includes (but is not limited to) vacuuming or sweeping all floors and mopping if required; cleaning the bathroom and kitchen; dusting/cleaning tables and chairs; returning chairs and tables to the store room; removing all food and other perishable items; replacing/refilling consumable items such as soap and paper towels; etc.

The Property Manager or his designee will inspect the premises after each use, and, if in his sole opinion, the cleanup is inadequate, he will require the user to correct the deficiency before the next use or within 48 hours, whichever is sooner.  If the user fails to do so, the Property Manager will either perform the cleaning or arrange to have it done, and the user will pay a fine equal to the cost of the cleaning service but no less than $25.

The household responsible will have its usage privileges suspended until the fine is paid.

Policy on Vehicle Storage

Article 7.K. of the Restrictions of the Quail Hollow Property Owner’s Association provides that:

No boat, motor home, travel trailer, recreational vehicle or other vehicle/vehicle component except an automobile may be stored overnight on any lot unless the same be within a garage or carport.

Recognizing that there may be situations in which this restriction is unduly and unnecessarily burdensome, Article 7K shall be enforced as follows:

  • “Automobile” means any commonly-used vehicle such as a car, minivan, motorcycle, or pickup truck intended primarily for personal or family use, but excludes vehicles such as (but not limited to) pickups with externally-mounted equipment (other than for hauling recreational items such as canoes, bikes, etc., and camper tops), trucks larger than a pickup, large-capacity vans or buses (for example, church vans), panel trucks, limousines, vehicles with extensive advertising or company markings, etc.
  • Prior to the event, or immediately upon realizing that it will be necessary to store a prohibited vehicle overnight, the property owner/resident shall inform the Property Manager by email, phone or text message, stating the reason and the date by which the vehicle shall be removed.
  • If the Property Manager in consultation with the Board determines that there is good reason for allowing an exception, he will give permission.
  • The Property Manager may grant an exception for up to 3
  • The property owner/resident may request permission from the Board of Directors for a longer period; provided, however, that the Board shall have sole discretion in the matter.
  • If the vehicle is not removed when required, the property owner/resident shall be assessed a penalty of $25/day until it is removed, subject to modification by the Board.

I appreciate hearing from you with your suggestions, and will do my best to resolve your concerns and complaints.

Happy New Year to all!

Ken Gough
Property Manager